Excel - XLOOKUP (Basic metrics) Tutorial

In this video, you will learn about how to search and find what you need using Microsoft 365. The video covers the usage of OneDrive, Yammer, and Delve to help you locate and access documents, collaborate with colleagues, and stay updated on the latest information.
This will help you improve your productivity and efficiency in finding relevant content within the Microsoft 365 environment.

615 views

00:00:03

Welcome. In this tutorial we will

00:00:05

see together how to implement

00:00:07

the HLOOKUP function.

00:00:09

For your information,

00:00:10

Excel has advantageously replaced the

00:00:13

historical vlookup with this one.

00:00:16

In general terms, the goal of any lookup

00:00:18

function is to retrieve data we need,

00:00:21

but we do not have. In our example,

00:00:24

we will search for the quantity.

00:00:27

Through a common item found in another table.

00:00:31

This will be the order number.

00:00:34

This common item is presented in

00:00:36

the order details, as I said before,

00:00:39

on the column E.

00:00:42

So in these two tables

00:00:46

to be linked here, in column E we want

00:00:49

to transport the quantity so we can

00:00:52

complete column H. How you might ask?

00:00:55

If you have already used the old vlookup,

00:00:59

it was mandatory that in the table where

00:01:02

you want to retrieve the information,

00:01:04

Order details in this case.

00:01:07

The common column had to be placed

00:01:11

before the column to transport.

00:01:13

So that means here. Furthermore,

00:01:17

some time ago in Excel the order number,

00:01:21

had to be positioned before the quantity

00:01:24

column so either column A or B to

00:01:26

be able for the function to work and

00:01:29

transport the data with the Hlookup

00:01:31

this is no longer an issue,

00:01:33

so to go through the Hlookup I

00:01:36

will go to the table, the orders table.

00:01:38

Then I will look for the

00:01:41

Hlookup function.

00:01:42

Using either the formula bar

00:01:45

or the insert function button.

00:01:48

I could find the Hlookup

00:01:51

In the most recently used or in

00:01:55

the lookup and reference category.

00:01:58

As I have used it recently.

00:02:00

I can find it on the most recently used.

00:02:03

I validate it.

00:02:06

And I only have to fill in

00:02:08

the different parameters.

00:02:09

You will notice that the

00:02:11

parameters are quite numerous.

00:02:12

We will focus on the basic features

00:02:14

of the Hlookup in this tutorial.

00:02:17

The first step will be to

00:02:19

specify what would be the element

00:02:21

considered as the search value.

00:02:23

As mentioned before,

00:02:24

it will be the order number

00:02:27

as it is the common element.

00:02:29

I therefore want to recover the quantity

00:02:33

relating to order number 10,954.

00:02:36

The lookup array parameter

00:02:39

is filled by specifying the

00:02:41

column of the table to be linked.

00:02:44

That means the one containing

00:02:47

all order numbers.

00:02:48

So it is column E in our

00:02:52

order details example.

00:02:53

The returned array parameter

00:02:55

will be always the one to tell

00:02:57

me on the table in which I've

00:02:59

retrieved the information,

00:03:00

which is the column to be

00:03:03

transported to the other table.

00:03:05

As we have established

00:03:06

before it will be quantity.

00:03:08

So I go back to my order details

00:03:11

and I click on quantity.

00:03:13

The if not found or 4th parameter

00:03:15

allows you to specify the text or

00:03:18

the piece of information that will

00:03:21

be shown in case of a mismatch.

00:03:23

If you do not feel it,

00:03:24

there will be an error message

00:03:27

and a that we know already.

00:03:30

I will personalize it in this

00:03:33

example by putting item not found.

00:03:37

The match mode is an important

00:03:41

parameter in which you must absolutely

00:03:44

and in most cases fill with a zero

00:03:47

as it says to the function that you

00:03:49

are looking for an exact match.

00:03:52

The other additional options in

00:03:54

the match mode will be explained

00:03:56

in the Advanced Lookup Function

00:03:59

tutorial once I validate it.

00:04:04

Everything will be shown,

00:04:06

including the personalized text.

00:04:10

And that's how you can simply and

00:04:13

effectively set an HLOOKUP function.

RELATED COURSES This tutorial is part of the following courses

Video Training Microsoft Excel - Intermediate level

Increase your scope of action with our intermediate tutorials dedicated to formulas, advanced visual enhancement and data analysis with pivot tables, and take advantage of all that Excel has to offer!

Your trainer for this course
Cours E-learning

183 vues

ALL COURSES