Forms - Set up your survey or quiz before sharing it to collect responses Tutorial

In this video, you will learn how to set up your survey or quiz before sharing it to collect responses.
The video covers the various settings and features available in Microsoft Forms for creating quizzes.
You can define who can fill out the form, choose to collect submissions anonymously, and limit responses to one per person.
Additionally, you can set a start and end date for the quiz and customize the thank you message.
The video also explains how to shuffle questions and show a progress bar.
Finally, you can enable response receipts and smart notification emails to track response status.
This tutorial will help you effectively set up your survey or quiz and collect responses.

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The whole point of creating surveys and

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quizzes in Microsoft Forms is that we can

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easily share them with our colleagues.

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For submitting your survey or quiz,

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however, adjust the sharing settings first.

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To do this, open the More Form Settings menu,

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then select Settings.

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Here you have a bunch of features.

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You are creating a quiz.

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The first option lets responders.

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See the results and correct answers

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soon after submitting the quiz.

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Then get to define who can

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fill out this form.

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The anyone can respond option

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will not be available if your form

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contains an upload file field,

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as this feature stores documents

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directly to your OneDrive space,

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including the name,

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last name and e-mail the associated user.

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This means that all users must be part

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of your business strategy and have a

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Microsoft account to take this quiz.

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In which case this option will

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be checked by default.

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You can then choose to obtain users

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names or collect submissions anonymously.

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In addition,

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you can limit submissions to one

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response per person.

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Lastly,

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specific people in my organization

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can respond means that only company

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employees can take this quiz.

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External parties will not have

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access to this form.

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In this next step,

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define how your users will be

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able to respond to the form.

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As long as the Accept Answers box is checked,

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it will be possible for your colleagues

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to access and respond to the form.

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Just uncheck this box to no

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longer receive a response.

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A message informs you that recipients can

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no longer view and respond to your form.

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You can personalize your thank you message.

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You can also limit quiz submission

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time with a start date

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and an end date.

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With set time duration, responders can

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fill in the form during the set time.

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Editing is not allowed after the timer ends.

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For example, let's give them

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60 minutes to take this quiz.

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Their responses will be

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autosubmitted when the timer is up.

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Depending on how your form is set up,

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you can choose to shuffle questions so that

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they appear in a different order each time.

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You can shuffle all questions.

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Or you can lock a range of questions so that

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they are always presented in the same order.

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You can show a progress bar

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to give responders an idea of

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how much time they have left.

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Keep in mind that this option is only

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available for multi page surveys,

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forms, or quizzes.

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Depending on how your survey is configured,

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you can let your users send

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multiple responses or choose to

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hide A dedicated button.

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To finish,

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you can set the message that will be

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shown to people who have responded

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to your quiz In this last tab,

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you can set your response receipts.

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By checking this box,

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you allow users to download a PDF file

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of their responses once they arrive.

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On the thank you page at the end of the form,

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you can also request e-mail

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notification of each response.

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Lastly,

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you can get smart notification emails.

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To track response status.

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Keep in mind that this option is

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only available for forms distributed

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through invitation channels.

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Microsoft Teams for example,

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now you know how to set up your

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survey or quiz before sharing it.

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To collect responses.

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Find out in another video tutorial

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how to send and collect responses.

RELATED COURSES This tutorial is part of the following courses

Microsoft Forms Video Training - Using the survey and questionnaire tool

From any web browser, guests have access to the form, even from a mobile device. Built-in and exportable analysis features ensure more in-depth use of Excel, for example.

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